As the holiday season approaches, it’s time to start planning your company’s end-of-year celebration, and what better way to boost morale and spread some festive cheer than with a corporate Christmas party? At Luxe Hire, we will take you through the essential steps to ensure your event is a success, leaving your employees with unforgettable memories and a great start to the holiday season.
Step 1: Set a Budget
The first and foremost step in planning any event, including a corporate Christmas party, is establishing a budget. Determine how much your company is willing to invest in the event. Having a clear budget in mind from the start will help you make informed decisions regarding venue, entertainment, decorations, and catering. Remember, it’s not about having a huge budget; it’s about making the most of the resources available.
Step 2: Choose the Perfect Date
Selecting the right date for your corporate Christmas party can be a bit of a puzzle, especially when you have a large team to consider. For smaller companies, it might be easier to decide, but for larger organisations, consider sending out a poll with multiple potential dates to gauge employee preferences. Always opt for a Friday or Saturday evening to ensure everyone can attend without concerns about the next day’s work. Once you’ve chosen a date, send out invitations well in advance to secure early RSVPs and confirm the number of attendees.
Step 3: Find the Ideal Venue
With your budget and date set, it’s time to start looking for the perfect venue. The choice of venue will largely depend on the size of your group and your budget. For larger gatherings, consider renting a private function venue for a traditional Christmas dinner or a cocktail event. However, if your company is smaller, you can get creative with unique ideas like go-karting, boat parties, picnics, or even bowling. Ensure that your venue choice aligns with your budget to allocate resources wisely for other event elements, such as catering, decorations, and entertainment.
Step 4: Pick a Festive Theme
Choosing a theme can add an extra layer of fun and excitement to your Christmas party. While it’s optional, a well-thought-out theme can make the event even more memorable. You can opt for a formal winter wonderland Christmas theme, an ugly Christmas sweater party, or even a holiday movie-themed extravaganza. Once you’ve chosen a theme, consider other aspects like chair and table hire, props and decor hire, and any other hire equipment required to bring your vision to life. At Luxe Hire, we have a range of chair and table hire as well as props and decor hire! You are sure to find something that will help you create the best Christmas party you’ve planned. If you’re looking for unique furniture options, our Glow furniture range can add a fantastic glow-in-the-dark theme to your event.
Step 5: Plan Food and Drinks
Now comes the delightful part—food and drinks! To make your Christmas party a hit, it’s essential to select a menu that caters to everyone’s tastes and dietary requirements. Many venues offer in-house catering, which can be a cost-effective choice. Alternatively, you can hire an external caterer known for their holiday-themed menus. Consider the setup, whether you want a multi-course meal, a buffet, or a selection of finger foods. When sending out invitations, request that attendees note any dietary restrictions or allergies to accommodate their needs. As for beverages, ensure there are both alcoholic and non-alcoholic options available. An open bar can be a great addition if it fits within your budget, but offering a variety of non-alcoholic drinks like water, juices, and soft drinks is equally important.
Step 6: Enjoy the Festivities!
Finally, it’s time to relax and enjoy the festivities! Encourage your employees to have a fantastic time, create lasting memories, and take plenty of photos for the ultimate holiday season Instagram collection. A well-organised corporate Christmas party not only celebrates the hard work and dedication of your team but also strengthens the bonds among colleagues, fostering a positive and motivated work environment. At Luxe hire, we strive to create a wonderful and unforgettable experience for you and your guests! Our large range of event hire equipment furniture is suitable for any event style. We can cater to any theme event you are planning!